About Data Protection

The General Data Protection Regulation came into force on 25th May 2018 and gives individuals certain rights in relation to access to information held about them by organisations. It also provides a number of other rights in relation to the processing of personal data by organisations.

For the purposes of the Regulation, the Chief Constable is the Data Controller. Please note, Gwent Police is a Joint Data Controller with South Wales Police.

The Regulation says that data must be:

  • Processed lawfully, fairly and in a transparent manner in relation to individuals;
  • Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
  • Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  • Accurate and, where necessary, kept up to date;
  • Kept in a form which permits identification of the data subjects for no longer than is necessary for the purposes for which the personal data are processed; and
  • Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss destruction or damage, using appropriate technical or organisational measures.

The Regulation provides specific rights for individuals:

  • The right to be informed
  • The right of access (subject access)
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling.

In some instances, information may be withheld or refused, subject to exemptions.  For example, we may not provide you with information relating to a current investigation if this is likely to prejudice the investigation.  For more information about exemptions, please visit the Information Commissioner’s Office at ICO.org.uk.

Subject Access

Subject Access is a provision under the Regulation, which gives individuals the right of access to personal information held about themselves. Please note, Gwent Police is a Joint Data Controller with South Wales Police, however we will respond to your request for information individually.

Gwent Police will only accept requests for local information. If you require a copy of your police record held on the Police National Computer (PNC), including any convictions then please visit the ACRO Criminal Records website for details on how to obtain this record.

If you have any queries in relation to this, please contact the Subject Access Team at ACRO on +44 (0) 2380 479920 or write to them at ACRO (SAR), PO Box 662, Fareham, PO14 9LQ.

How to apply for information held by Gwent Police

If you wish to apply for personal information relating to you which may be held on Gwent Police information systems and paper records, for example in cases where you have been a victim, a witness, an offender or reported an incident to Gwent Police, you will need to complete the Subject Access Form.

Please state what information you require and provide enough details to locate this information.

All applications must be accompanied by two identification documents that between them are sufficient to prove your name, data of birth, current address and signature.

Examples of acceptable identification include copies of a passport, driving licence, birth/marriage certificates or utility bills.

Completed forms must be sent to:

Information Disclosure Unit

Gwent Police Headquarters

Croesyceiliog

Cwmbran

NP44 2XJ

For any queries please call on 01495 745442 or email dataprotection@gwent.pnn.police.uk

PLEASE NOTE THAT ALL REQUESTS WILL BE RESPONDED TO WITHIN ONE MONTH